Bar inventory · without the spreadsheet

Stop counting bottles.
Snap the invoice.

GrapeVine turns your invoices, POS data, and stock counts into one ledger you can trust. Variance is a number, not a guess. Pour cost is a fact, not a hunch.

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Includes a 21-day free trial.

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Live preview · Tuesday 9:42 AM

SYNCED

Variance this week

−$248.50

Tito's pour cost19.4%

Items below par7

Heads up · Casamigos is up 8%. Your cost went from $46.10 to $49.80 across recent invoices.

Every bottle, recognized

From house wells to top-shelf, we already know what's on your shelf.

Thousands of products in our catalog. Snap an invoice and the line items match the bottles you actually pour. Automatically.

What it does

Three steps,
no spreadsheets.

We won't dump algorithm specs here. We'd rather show you the workflow you'll actually run. Talk to us if you want the technical details.

Per invoice

Running live

~12s

Per snap

99%

Auto-match

Spreadsheets

We benchmark every release against operators' real invoices. Not synthetic test data.

Snap

Photograph the invoice, drop a PDF, or forward the email. The line items show up ready to review. No typing.

Reading Southern Glazer's invoice · 14 line items found

Match

Invoices, POS sales, and stock counts get matched against your inventory automatically. Nothing falls through the cracks; nothing double-counts.

Know

See real variance, real pour cost, and price creep on the invoices you upload. Daily, weekly, or per drink.

Email forwarding · live

Every distributor.
Every POS that emails reports.

Point your distributors and your POS at a GrapeVine inbox. Whatever arrives is ready for one-tap review. No tickets, no setup calls.

· PDF invoices
· Spreadsheet attachments
· Photographed receipts
· POS daily-sales reports

yourbar@ingest.thegrapevine.shop

INBOX

Southern Glazer's

Invoice INV-44219 attached · 14 line items

Ready

RNDC

Order #889201 · 8 line items

Ready

Square Daily Sales

Sales report 2026-05-16 attached

Captured

Breakthru Beverage

PDF invoice attached

Queued

Built for the operator

Made for the people
who run the room.

Counts that add up. Invoices you can find. Pour costs your team agrees on. Bring your real data and have answers by Monday's pre-shift.

The application

Built like a working tool, not a dashboard demo.

app.thegrapevine.shop / inventory

Inventory · 142 items

Updated 2m ago

Tito's Handmade Vodka 1.75L

8/10

$22.40

Casamigos Blanco

12/8

$38.10

Buffalo Trace Bourbon

3/6

$24.20

Whispering Angel Rosé

24/20

$14.95

Hendrick's Gin

5/6

$28.40

Made for the floor

Counts in 12 minutes. Reviews on your phone in line at the bank.

Email forwarding, end-to-end
Forward distributor emails or POS reports. The attachment is ready for your review automatically.
Smart, not magical
We flag what we're unsure of and ask. You make the call. The system learns the answer.

What you get

Reorder without rebuilding it

Start an order from a past invoice, a saved order, or scratch. Place it once, then fire the same order next week in two taps. It emails straight to your distributor.

Count on your phone, room by room

Walk the bar, back bar, and storeroom, tapping counts as you go. Leave and come back, it's saved. The moment you finish, your variance updates.

Know what's low before the rush

Put a par on anything. GrapeVine flags it the second you dip under, and the order builder drops the low items in for you.

Catch over-pours before P&L

When the bar gives away Tito's every Friday and you didn't know, the variance report says so on Monday. Not at month-end.

Spot vendor price creep

See when a distributor quietly bumps your Casamigos $4 across three invoices. Negotiate from data, not memory.

Know your real pour cost

Per drink, per ingredient, per shift. Updates every time you upload a POS sales report, and anchors to your weekly stock count in between.

One source of truth

No spreadsheets, no parallel ledgers. What's in GrapeVine is what your bar actually has.

Pricing & free trial

$239 a month
per location.

That's the yearly rate, 20% off. Month to month is $299. Both start with a 21-day free trial.

Single bar

· 21 days free, card on file
· Sign up and pay online, no sales call
· Cancel before day 21, no charge

Multi-location · 2+

· Volume discount baked in
· Group rollups + central admin
· Priority onboarding, SSO on request

Create Account

21 days free to start.

Cancel from Settings any time. Monthly or yearly, you keep access to the end of the period you already paid for.

Stop counting bottles.Snap the invoice.